Top 10 Reasons You Need A Project Manager
Published: 10/14/2020 9:54:37 AM
A project is an undertaking to provide a service or create a product based on client requirement. SMEs may or may not follow a specific methodology when it comes to working on a project. Nowadays, many of them are relying on different project management software to streamline the project flow. However, that doesn’t mean they do not need a project manager. It is always necessary to have a dedicated project manager to ensure a smooth flow of the project. When projects are managed properly with the help of different tools such as timesheet management software and solutions, businesses grow and profits increase.
In simple words, a project manager elevates the likelihood of a project to be profitable and successful. This takes us to the conclusion that project managers are an essential part of any business. And to support our conclusion, here are some reasons:
- Increase efficiency: A project manager collaborates with team members to decide which operations must be executed in the project and in what order so projects are completed more efficiently and faster. Every project has activities that are interconnected with each other. Each activity has its own set of checks and balances. All these activities are supervised by a project manager, thereby increasing efficiency and productivity
- Cost management: Delivering on budget and on time are two major challenges of any project. A project manager not only looks after monetary costs but also manages the human resources, both external and internal, along with equipment costs too. This keeps the budget in control and saves a fortune for the company.
- Scheduling work: Apart from the abovementioned duties, a project manager also ensures that all the team members perform their allocated activities in the correct order. He/she can use online timesheets and help members calculate the time a task requires and solves any issues. This results in team members successfully meeting their deadlines and submitting the project on time.
- Procurement management: If a project needs purchases from external vendors, the project manager looks after the terms and contracts as well as tracks invoices. This ensures the suppliers live up to the terms of the contract and do not hamper the project budget.
- Point of contact: Being at the vanguard position of a project, a project manager circulates project updates and the essential information to the business leaders, project team, and clients. This increases accuracy and decreases confusions.
- Scope management: The scope of any project details the activities and work needed to deliver the final service or product. However, sometimes there might be continuous changes to the initial project. This phenomenon is known as scope creep. To keep this creep under control, a project manager creates small-terms goals within the project timeline before any major change happens. This ensures that any changes made in the deliverables are contained in a timely manner without affecting the overall project.
- Time management: Time is the most essential part while delivering any project. Since team members have their daily responsibilities, management of their time can be a tough job. A project manager manages the deadlines of the team members with the help of different timesheet management software solutions at the beginning of the project.
- Risk management: Even if your project has been well planned, there is always room for potential risks. An experienced project manager forecasts and identifies risks. In addition to this, he/she creates a risk response process to contain the risk and get rid of it as soon as possible. Risk management must be an essential part of the project’s initial planning phase. And project managers always have a Plan B in hand to prevent the risks.
- Team Management: Most project teams are made of people with different experiences and expertise. Of striking an equilibrium within a team may become difficult in absence of a project manager. Making team members to work together by easing possibilities of confusions is one of the important tasks of a project manager.
- Project conclusion: After the project meets the expectations of the client, the project manager reviews and documents the project phases with the higher management and team members. This is done to study trends, patterns, and opportunities for improvement for the next project.
In a nutshell, the project manager has a lion’s share in the success of a project. A project manager handles the project efficiently with different tools such as project management software and timesheet management software. If you are looking for such software solutions, WareBuy is the perfect place for you. This marketplace offers you different options when it comes to selecting tools to efficiently manage a project.