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OpenKM

Name: OpenKM
Rating: 4.5 (2 reviews)

By OpenKM

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Highlights : About OpenKM

Capture Information from Digital Sources

Configurable Mail Message Notifications

Workflow Engine

Automatic Document Classification

Collaborate with Colleagues on Documents and Projects

Capitalize on Accumulated Information

About OpenKM

OpenKM is a document management solution available on-premise or on the cloud, which helps businesses manage documents by capturing, processing and securing data from various digital sources. It lets enterprises edit and share documents with team members, ensuring collaboration in the organization. Key features of OpenKM include version control, records management, information governance, electronic signature capture, content lifecycle management, and mobile access. The solution allows businesses to import multiple types of data from emails, including text, media/document attachments, and HTML. Plus, the multi-lingual application enables the extraction of text from paper documents including grayscale, color or binary images. OpenKM helps capture digital signatures, generate invoices in XML format, and upload documents by setting metadata values to distribute information across teams for solving problems and facilitating decision making. The dashboard allows managers to get an overview of changes made in documents and control user access to ensure compliance. Integration with various third-party applications, including MS Office, .NET, PHP, cognitive form systems, Abby Flexicapture, and more lets users manage as well as maintain official documents and automate workflows.

Specifications

Business Size

Startup

Customization

Yes

Deployments

Premise, Cloud, Open API

Language Support

English,German,Spanish,French,Italian,Polish,Chinese,Arabic,Indonesian

Platforms

Product Details

Features

Capture Information from Digital Sources

Workflow Engine

Configurable Mail Message Notifications

Version Control

Tracking System

Automate Tasks

Automatic Document Classification

Administration Tools

Collaborate with Colleagues on Documents and Projects

Task Manager

Document Previsualization

Records Management

Records Retention, Disposition, and Destruction

Metadata Capture

Electronic Signature

Capitalize on Accumulated Information

Benifits

Capture Information From Any Digital Source

The ability to capture unstructured information from any digital source is among the valuable and efficient features available in OpenKM. When we speak of a digital source, this refers to any resource in a digitized form which can be read and scanned electronically. Examples of digital sources are document collections that are converted into machine-readable form for online access, scanned text images, databases accessible online, storage devices, digital audio and video clips, and more.

Modify And Enrich Documents With Accumulated Information

The collected information is then stored in a single workspace where users can access, view, and edit it, providing a highly valuable repository of corporate information assets accessible from a single application. Users will be able to have full control over all the information captured by the software. They can use the information to modify and enrich the documents they are distributing throughout their organization or team.

Collaborate With Your Colleagues On Documents And Projects

The electronic document and record management software makes it much easier for users to collaborate with their coworkers and colleagues. They will be able to easily find and share the information, content, and documents that others need so they can perform their tasks, resolve issues, complete projects, and make decisions faster.

Create Workflows That Are Linked With Document Management

In OpenKM, document, content, and knowledge creation and management are all linked with workflows and processes. This means as users engage in transactions and perform their tasks based on their roles, the software makes sure that all the documents they need are stored and organized in such a way that it meets the needs and requirements of their workflows.

Records Management

OpenKM has a set of features that are exclusively designed for records management. For instance, it has a feature called OpenKM Disposition which permits users to perform processes related to maintaining or destroying records, or transferring decisions that are documented in disposition authorities and other instruments.

Capitalize: Convert Information Into Valuable And Actionable Enterprise Assets

With OpenKM, businesses and teams are provided with ways that allow them to make sense of any information, document, or knowledge they are storing and managing within the software. They can capitalize on collected information by converting it into a valuable and actionable asset and realize the potentialities it brings to the organization. To achieve this, OpenKM delivers advanced search features such as the capability to capture metadata and use it to look for documents, sort document search results based on relevance or any criteria, tag documents, and extract keywords. Administration, automation, security, and integration features are also made available

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