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When I Work

Name: When I Work
Rating: 4.5 (2 reviews)

By When I Work, Inc

When I Work is a time clock application that is simple and straightforward to set up and use on any PC, laptop, smartphone, or tablet. The app helps employers and employees manage attendance with ease. With it, employees can clock in for work through their mobile phone. You can choose to set up a dedicated terminal inside your office premises or allow employees in the field to clock in directly from their mobile device wherever they may be at the office or on the field. When I Work GeoCheckin feature allows you to monitor employee attendance in multiple locations. Through GPS tracking and live map views, you can make sure employees clock in from the right job sites. Through its scheduler, you can easily organize schedules and see if a shift will be needing more manpower or not. It cuts the time needed for employers to integrate individual schedules because it allows employees to upload their preferred off days. In a click, employees per position and per shift can be seen to ensure that all shifts are provided the number of manpower needed. Besides the basic features of clocking in and clocking out from multiple devices, When I Work also offers a more streamlined way to manage employee payroll. Employees can submit timesheets to their manager for approval and with a click of a button, you can export approved timesheets for payroll. When preparing timesheets, the alert icons will flag up potential problems so nothing slips through the cracks. It also has tools that help businesses when it comes to hiring and acquiring new employees. When I Work also allows employers to send push notifications of schedules. Once a new schedule is made, all employees can be notified in an instant. Individual employees can even request time off and schedule change through the app. Scheduling can even be done anytime and anywhere as it’s accessible through smartphones. When I Work is also free and fully accessible for businesses with less than 75 employees. Businesses can start scheduling, time tracking, hiring, and messaging without the need to enter into a contract or upfront cost so long as it has 75 employees or less.

1014 Interested

Highlights : About When I Work

Employee Scheduling - simple drag & drop interface

Online Access - anytime, anywhere

Notifications - email, text message & push notifications

Communication - text alerts, group text, and 2-way texting

Time Clock - mobile phones, iPad, or PC (with Attendance)

Payroll - forecast your labor costs

Reports - track and review your data, export available

Calendar - iCal / Outlook Calendar / Google Calendar Sync

Templates - copy previous schedules for rapid scheduling

Trade Shifts - approve shift trades from your phone

Employee Availability - visible right from the scheduler

Payroll - integrations and easy export options

Mobile - FREE apps for iPhone & Android

Open Shifts - fill open shifts by text message

Multiple Locations - view all locations from one account

Job Sites - perfect for construction, home health care

Applicant Tracking - find, interview and hire in one place

About When I Work

When I Work is a time clock application that is simple and straightforward to set up and use on any PC, laptop, smartphone, or tablet. The app helps employers and employees manage attendance with ease. With it, employees can clock in for work through their mobile phone. You can choose to set up a dedicated terminal inside your office premises or allow employees in the field to clock in directly from their mobile device wherever they may be at the office or on the field. When I Work GeoCheckin feature allows you to monitor employee attendance in multiple locations. Through GPS tracking and live map views, you can make sure employees clock in from the right job sites. Through its scheduler, you can easily organize schedules and see if a shift will be needing more manpower or not. It cuts the time needed for employers to integrate individual schedules because it allows employees to upload their preferred off days. In a click, employees per position and per shift can be seen to ensure that all shifts are provided the number of manpower needed. Besides the basic features of clocking in and clocking out from multiple devices, When I Work also offers a more streamlined way to manage employee payroll. Employees can submit timesheets to their manager for approval and with a click of a button, you can export approved timesheets for payroll. When preparing timesheets, the alert icons will flag up potential problems so nothing slips through the cracks. It also has tools that help businesses when it comes to hiring and acquiring new employees. When I Work also allows employers to send push notifications of schedules. Once a new schedule is made, all employees can be notified in an instant. Individual employees can even request time off and schedule change through the app. Scheduling can even be done anytime and anywhere as it’s accessible through smartphones. When I Work is also free and fully accessible for businesses with less than 75 employees. Businesses can start scheduling, time tracking, hiring, and messaging without the need to enter into a contract or upfront cost so long as it has 75 employees or less.

Specifications

Business Size

Mid-Market

Deployments

Premise

Language Support

English

Platforms

Product Details

Benefits

Free

When I Work is free to small businesses with only 75 employees or less. This is cost efficient and allows for a streamlined business administration with no cost whatsoever. For no fees and contract whatsoever, small business owners can begin hiring, scheduling, time tracking and messaging for free.

Organized Scheduling

Scheduling is streamlined and simplified. An entire week’s schedule can be made in minutes because all relevant employee data (preferred and scheduled time off) is present and a scheduler is given a complete view as to attendance and manpower need. An employer can opt to create schedules lasting for weeks or for months and employees can be easily informed through push alerts once they’re available. Employees can also be easily informed of changes through push alerts.

Timesheets and payroll export

You can also fine-tune timesheets submitted by employees for approval. The application will alert you about potential problems before they escalate. Because the process is streamlined, errors can be easily seen and corrected. Discrepancies will be a thing of the past because the scheduler’s simplified view will easily verify and validate time and location check-ins.

Overtime Alerts

Organizing staff assignments and schedule is made easy because they can be color coded. Through this, you can secure that all the necessary manpower you need with their respective positions and tasks are present in just one look. You can easily see if a day is missing a manager on duty and can easily assign in advance through push alerts. Overtimes can be easily tracked and monitored.

Mobile Check-in

Employees in the office and in the field can check in from their computers, laptops, smartphones or tablets. Accountability can be checked wherever the employee may be regardless of the nature of the job. This function is ideal for businesses involving field workers in industries like construction and catering. It also has a lock function, which prevents unauthorized, early or late check-in depending on your rules. This way, discrepancies are avoided.

GeoCheckin

You can ensure employees are clocking in from the right job sites with the help of GPS tracking and live map views. With its GeoCheckin function, employers can track the location of their employees in real time. There will be no need for messaging as accountability is secured in just one click. This app is ideal for companies in the hospitality, restaurant, and retail industries, among others. As users can access the app from their mobile phone, it’s ideal for businesses with hourly employees. With its GeoCheckin function employers can be certain that employees are where they need to be at the time they’re expected to be.

Timesheet exporting

Employers and managers can export approved timesheets for payroll. No tedious file transfer is needed as it can be easily integrated with the app. The amount of hours worked is recorded and summarized as timesheets for a streamlined payroll process that does not take much of the employer’s time is easily available in a click.

Push Alerts and Shift Notifications

Text and email attendance notifications and alerts ensure your employees never forget to clock in. Push alerts can be used to send messages to all your employees in an instant. You can easily send push alerts when new schedules are available and your employees can receive it right in their pocket.

Reporting Features

You can use the reporting features of When I Work to monitor and review employee attendance data. Given the simplified interface, patterns can be easily seen and points of trouble can be easily dealt with in an instant. The app provides useful metrics for general managers, store managers, and employee supervisors. Meanwhile, executives who manage payroll issues and shift scheduling can use When I Work to track the number of hours employees work each week.

Customized

Multiple pricing options are offered to suit businesses with one to 100+ employees. You can even customize and boost the functions and features of your choice. It can provide a tailored plan depending on your business needs. You can also customize access. When I Work allows users to configure rules on who can see specific dashboards or individual schedules. Managers can opt to give their supervisors access and have them handle the scheduling in your stead.

Messaging

When I Work allows its users to message each other on a one-to-one or group chart basis. Employees can easily contact one another whenever a schedule swap or help is needed when it comes to heavy shifts.

Hiring

Business owners are also provided tools when it comes to hiring new employees. Tracking of the application process is done and new hires are automatically added to the work schedule.